| FCA MINUTES |  |
FLINDERS COMMUNITY ASSOCIATION
FCA Annual General Meeting 2012
President's report - Peter Hall
I'd first like to say that we acknowledge and say thank you to the Bunurong people for the care and attention they gave to this land over so many thousands of years. And, I would also like to acknowledge and thank the peoples of so many different lands from around the world who have come here, settled and developed the land over the last 200 or so years and made this country a wonderful mix of so many varied and different cultures. I hope that we today can also respect and care for the land and be aware of our responsibilities.
The year kicked off with a memorable inaugural annual dinner with some 120 people enjoying a fine feast prepared by the staff at the Flinders golf club. It was a great night, so much so we are doing it again tonight and it is such a pity the golf club just cannot squeeze any more in.
This year at the dinner we will be hoping to kick off a fund raising drive to implement the programmes we formalised at the beginning of the year through the different sub-committees that are now in full swing. These are;
Membership under the guidance of Graham Lewis whom you will know as the man behind all the association emails you receive. Graham advises that the Association maintains a community contact list that is comprised of anyone who has been a financial member of the association at any time over the most recent three years counting the current year. Those on the list that do not renew their membership after two years of being un-financial are dropped off the communication list. In recent years we have had up to 260 financial members in a total membership register of just under 400 names. In 2011 we have an ongoing list of 374 on the contact list with 182 financial members, including 28 new members. The drop in the financial membership figure is attributed to the way we are now recording the data, the 182 figure only refers to memberships actually paid in the calendar year 2011, and to confusion amongst members on the period the annual membership covers and when their annual renewal is due. Many members joining late in any given year assumed that they were covered for twelve months regardless of when their payment was made. To make the system clearer to members, in December we distributed an application/renewal form to all on our contacts list highlighting the calendar year based budgeting and membership period we use, i.e. January to December, and reinforcing that application/renewal of memberships will always be due in January regardless of when previous payment was made.
We also ask members to provide us with a new membership form each year at the time they pay their renewal to ensure we have their accurate, up-to-date details to be able to keep all members up-to-date with local developments and provide regular newsletters etc. E-mail is our preferred vehicle for doing this as it helps conserve the association’s funds for community based projects. For those without e-mail addresses we do provide mailed copies of information, but we urge members who have an e-mail address to please provide it to us. E-mail addresses need to be written carefully and clearly on the membership form so we interpret them correctly. Out of approximately 300 e-mails we send out regularly we currently have some 20 that are rejected as incorrect which, hopefully we will be able to check and correct with the receipt of the 2012 renewal forms. As well we need a member’s preferred mailing address as it is necessary at times during the year to do a complete membership mail-out. To enable us to keep records up-to-date, we would be grateful if any changes in members details could be provided to us by Mail to the Flinders Community Association C/o Flinders Post Office
Communications is managed by our editor at large, Mr. Ranald Macdonald, and his able bodied sub-editor Mr. Peter Monie, who together prepare our newsletters and strive to keep our web page topical and interesting. We can now report the page attracts 7000 hits per annum with approximately 60 new visitors per week which is most satisfying.
Sustainability is headed up by Peter Monie and who was so ably assisted by the late Peter Chew who sadly passed away a few months ago. His ongoing aim is to identify and investigate ways and means to protect the environment through alternative energy technologies, water saving techniques, thermal efficiency and the like, particularly as to how this may be of benefit to the Flinders community. The job is a difficult and frustrating one because so many possible opportunities are made confusing and complex through uncertain government policies. For example, Peter Chew looked into the idea of developing a Flinders community wind farm similar to the one now operating at Daylesford but after a rigorous investigation Peter found the return on the potential investment just could not be substantiated. As testimony to Peter's work, it was reported in the papers just recently that the founders and proponents of the Daylesford farm have now revealed their project would never have got off the ground without the Government's subsidies. Now, that's not what we would call a sustainable project where everything is reliant on a Government policy which can be just as variable as Melbourne's weather. However we do encourage people to tell P eter Monie of their ideas and systems so he can spread the word in his column on the web page. Look for it.
Parks, is headed up by Eric Davey who, following the encouragement given to us by the Shire to develop our own ideas and concepts for their consideration, is now working on a number of approaches for the main town park, the mid-town park where the toilet block is, and the community hall and its surrounding grassed area. We think we will have some ideas to present to the community in the very near future and we will be seeking views and comments so that together we can get what we all want. They are our parks and we want to live in and with them. It's a great opportunity so let's get it right.
Sculptures and Monuments is headed up by Tricia Macdonald who has an enviable reputation as an art critic and connoisseur. She is looking for areas where a piece of sculpture may add interest to different locations around Flinders. For example, a monument commerating the planting of the Norfolk pine trees in Norman Street by Flinders schoolchildren in memory of those who served in WW2. It's interesting how few people know the history of these trees. We can expect to see some recommendations from Tricia and her team in the very near future and again these will be presented to the community for comment and support.
Signage is another medium for bringing out the history of Flinders and Warwick Cruise assisted by Neil Williams of Gallery. have come up with some ideas and are now awaiting cost estimates before presenting them to the community and the relevant Shire personnel.
Community events is the domain of the indomitable Pam Commons who refuses to take no for an answer when organising our annual dinner. Last year was a great success and we look forward to a repeat command performance this year.
Planning issues are under the very capable care of Neville Wale, a person of great experience in this area of critical importance to the future of Flinders. We started off the year with the Minister for Planning, Matthew Guy approving Amendment C101, otherwise known as DDO14, on 6 January 2011. All future development proposals will be guided by these requirements including the recent application for the Balin site at the corner of Cook and Wood streets.
Amendment 105, was introduced to ensure proper site investigation of landslip and erosion prone areas, particularly along the foreshore near Dodds Creek and was approved by the Minister on 27 January 2011
Amendment 126, an omnibus Amendment affecting two Flinders properties 28 Cook St. (east of Motel) change from Special Use Zone to Residential 1 and 39 Spindrift Ave. at Southern end adjacent to Dodds Creek, change from Public Park and Recreation Zone to Residential 1.
The Association objected to the Residential rezoning of southern part of the allotment on the Dodds Creek escarpment. The Panel appointed to hear submissions rejected the FCA proposals and considered that sufficient safeguards for the future conservation and management of this small piece of remnant bushland existed in the present Planning Scheme Overlays. Council adopted the Panel recommendations but the Minister has yet to approve the Amendment.
Amendment 133 proposes to regulate Caravan Parks in the Green Wedge zone. At the Panel hearing, the Association expressing concern urban enclaves would be established in green wedge areas where essential services were not available and unnecessary conflict caused to rural activities and farming operations. The Panel Reported to Council in December 2010. Council is still considering this matter while Interim Controls remain in place.
Planning Applications
Flinders Hotel – Construction is in progress for the 40 hotel rooms replacing the earlier group of motel units. This development in the Residential 1 Zone is outside the DDO14 (Flinders Village Centre) area but the Association is hopeful that the design compromises negotiated with the owners will ensure that the presentation of the new development will be compatible with the community's desire for the conservation of the character of Flinders village.
Cipraini’s “Retirement Village” P10/1178 VCAT P1280/2011
Association objection that this development of a large and prominent site at the entry to the village was unacceptable was again contested at a VCAT hearing in August 22-24 where the FCA was represented by legal Counsel. Unfortunately, on this occasion, we were unsuccessful and a reduced proposal received the go-ahead subject to some 40 conditions including a reduction to 33 units from the original 45 units proposed. This decision highlights the inadequacy of the DDO 2 controls, which are outdated and lacking appropriate multi unit controls and reference to site sizes, building coverage and density.
Balin Site P11/1431
An application for 15 dwelling units, 4 shops, a restaurant and a wine cellar, with onsite underground parking for 26 cars was lodged with Council in November. The Application was advertised, and the FCA submissions sought to ensure that the development complies with the requirements of DDO14 and fits appropriately with Flinders village character. Council has yet to consider the submissions and determine the application.
Flinders Caravan Park P11/1840
An application for 26 lots ranging from 611 m2 to 860m2 was lodged with Council in early December. Site clearance and demolition work has already started. Council has sought further information on a number of aspects of the development and is awaiting a response from the developer by 10 January. Subject to satisfactory response, the Application will then be advertised for public comment.
Coastal Villages Study
A “Coastal Villages Study” has been proposed by Council and is welcomed by the Association. We have indicated our interest to Council officers but despite the importance attached to such a review we are still waiting indications of progress. In July, the Association wrote to Council expressing concern that Residential 1 zone and associated overlay provisions are inadequate and inappropriate in the face of growing development pressures. A comprehensive review is over due. For example, the subdivision Flinders Caravan Park will be considered under rules set prior to the commissioning of the sewerage system.
Planning and the Green Wedge Zone
Adverse impact of Green Wedge Zone provisions on property values because of restriction on use of allotments less than 40 ha for housing has been of concern to the Association. Applicants are required to demonstrate that a house is necessary as part of an agricultural pursuit. Administrative solutions to these problems have been identified by Council, which has established precedent by granting some permits in the zone. The Association supports Council commitment to the Green Wedge concept but is seeking to have input to decision processes relating to housing approvals.
I don't think anyone would argue that the best way of planning for the future is to take a sometimes necessarily slow but measured way forward so that all possible aspects and eventualities are taken into account.
I'm reminded of the tale of 2 guys out on the bay fishing from their tinnie and one noticed a glass bottle floating towards them. He fished it out with his net and pulled the cork out to see what was inside when out popped a genie. “Oh, said the genie, thank you so much for letting me out of that cursed bottle, I've been stuck in there for years. How can I ever thank you, make a wish for something you would long for”. The fisherguy thought for a moment and then said “OK, genie, turn the water in the bay to beer”. “OK, no problem,” and with that the two guys found themselves floating in a sea of beer. “Oh, good one mate”, said his friend “really smart, dumbo, now we'll have to pee in the boat”.
I think this typifies what can happen if one takes an ad hoc approach to planning and how easy it is to end up with an uncoordinated mess of buildings and streetscapes. Development will occur and indeed must happen if we as a society are to make the most of and enjoy the advantages of evolving technology and improved facilities and services. It makes no sense to stick our heads in the sand and hope it will all go away. The mere fact of an ever increasing population will not let us do that. So therefore see it, expect it and plan for it. Pre-empt it and prepare for it.
This is the foremost and most important objective of our Community Association and I think we are well on the way to locking in a number of initiatives to protect and preserve the character of Flinders whilst at the same time making it a vibrant and fun place to live complete with shops and services to support all ages.
Not so long ago I was chatting to Brenda Lewis, wife, supporter and fine leg slip fieldsman to our ever reliable committee member, Graham Lewis, about places to go and resorts to stay at and she made a rather profound observation when she said “why go thousands of kilometeres to some fancy resort when we already live in a resort? Flinders has got everything a resort has got..great scenery, fantastic coastline, wonderful hinterland with wineries and restaurants, super little village centre, temperate climate, golf club,bowls club, fishing, sailing and we can enjoy it 365 days of the year”. She makes a good point, don't you think?
So, our challenge is to make sure it doesn't get wrecked from inappropriate development seeking a short term quick buck. Today we now have a DDO in place to protect the village centre but only to the extent of Norman Street. Between Norman and Stokes Street the area is classified residential or Rescode 1 but as many of you will know this actually was the original commercial area for the first shops. There is an obvious danger that in the years ahead there could be a push to have this area rezoned commercial to allow for more shops and second storey apartments. How do we prepare for this? Can we stop it? Should we stop it?
Meantime we press on with more immediate opportunities. Following submissions made earlier in the year the Council have approved the revised streetscape plans for the village centre. The most important elements are the retaining of the service road outside the general store – the unique meeting place of Flinders – I think we should call it “Flinders Lane” , another one of Melbourne's famous laneways - improved pedestrian safety, better traffic management and improvements to be made to the 3 village parks and the community hall. The community – you, me, us – have been invited to submit our ideas and concepts for the parks and the hall, and also for the pier foreshore area, to the Council for their consideration and this is what we are now working on and why we are seeking your support. Our immediate costs will be for the drawing up and specifications for our ideas and then for implementing some of the more affordable items like a shelter in the park and improvement to the pier foreshore area, possible bbq's, village historical signage. For bigger capital expenditure items like the community hall we must accept we have to take our turn in the Shire's capital cash flow for afterall there are other towns and villages on the Peninsula who are equally as important as Flinders and it's vital we all work together to protect the overall ambience of the Peninsula, particularly the Main Ridge hinterland and the villages of Westernport.
At this point it is appropriate I acknowledge and thank the crucial work of our Treasurer and Project Finance manager. During the year John Plant offered to take over from Jane Varkulivicius who was slowly sinking under the weight of work in her landscaping and garden book publishing business. We thank Jane for her work and are thankful her talents are not lost to us as her input will be invaluable in the design concepts for the parks. I'm pleased to report she has got her head above water again, I think. We have had an expensive and frustrating year mainly due to the VCAT hearing concerning the retirement village in Wood Street. However John has kept a close and accurate eye on all these transactions and we are able to report that through his good work we got a clean bill of health from Mr. Darcy Smith who kindly agreed to audit our books. Thank you Darcy and a big thank you to John, who has also kindly agreed to continue on. He will present his report in a moment.
We recently initated the formation of a new group called the Red Hill Ward Consultative Group which is a gathering of the community associations of Red Hill Ward, like Flinders, Shoreham, Merricks, Somers, Balnarring Beach the aims of which are to discuss and share items of mutual concern with our Councillor and thereby add support to his, or her, representation of our needs to Council. For example, a current item is a loophole in DDO2 which allowed VCAT to grant a permit to the proposed retirement village in the residential heart of Flinders. This presents a similar threat to other villages. It's not about preventing retirement villages for they will be sorely needed but rather the type, scale and character of them that must be carefully integrated into the environment. Our representatives on this group are Christine Matheson and Neville Wale. We wish them well.
Together with the Shoreham Community Association and the Red Hill Action Group we are attempting to have an ambulance station located in the area, probably Flinders, following an electioneering promise made by Ted Bailleau a couple of years ago. As we don't know whether this was a core or a non-core promise, or any promise at all, we cannot be sure if and when we can make this happen. But, so far we have made representations to Martin Dixon MP and Greg Hunt, Federal MP, and we are preparing further proposals. I suspect this will be a classic case of seeing the wheel turning but turning very slowly.
Late last year the Shoreham and Flinders community associations combined to present a bulk electricity purchasing scheme. Tenders were received from three electicity retailers and Neighbourhood Energy was selected. This showed that consumers could save considerable money and the effectiveness of the scheme is further vindicated following price rises recently announced by all retailers.
In conjunction with the Moorings Association, The Pilots Association, the Flinders Historical Association, Friends of Flinders Foreshore, leaseholders of the mussel farm and the Shire Coastal Management unit, we are coordinating a renovation programme for the pier foreshore area now that the pier itself has been completed. Mr. Bruce Allen, noted Flinders architect and urban designer, is helping to draw up concept plans for the area and these will be put on public display at the end of this meeting. As always your comments and input are required and appreciated.
So the year 2012 is to be a year of progressing the projects now agreed with Council which means a lot of work but potentially very satisfying work as we bring to fruition all we have been striving for. To repeat these are the improvements to the two town parks, design improvements to the community hall, installing some of the new signage around the town and hopefully, the Shire can build the new traffic islands and pedestrian crossings but these will also be dependant on Vicroads. It will take time for money is always the governing factor but with the community support, willing hands and overall entusiasm we can perhaps borrow that well known phrase from a certain gentleman and say “yes we can”. Thank you.
Peter Hall
21st January 2012
Minutes of monthly Meeting November 16th 2011
Present: Peter Hall, Graham Lewis, Christine Matheson, Tim Thorn, Peter Monie, John Montgomery, Ric Davey, Neville Wale, John Plant, Anne O'Callaghan, Mark Holland, Tricia Macdonald,
Apologies, Cr. Frank Martin, David Jarman, Ranald Macdonald, Pam Commons, Jo Monie, Neil Hallam, Keith Hando, Warwick Cruise.
Confirmation of Previous Minutes. Moved G Lewis, seconded C Matheson.
Correspondence: In – letter from Geoff O'Callaghan re near miss of pedestrains in Cook St., and suggesting further follow up with Council. Letter from MPS acknowledging receipt of FCA objection to development application for Balin site in Cook Street.
Out – letter to MPS re our concern about pedestrian safety in Cook St., and advocating action be taken before the onset of the summer season.Letter to MPS of FCA objection to various aspects of the application to develop the Balin site in Cook St.
Matters Arising from previous Minutes.
Refer to committee reports
Treasurer's Report and Project Finance. - John Plant reported current nett balance is $8590.
Committee Reports.
Membership - G. Lewis. Has prepared annual subscription renewal notice to go out with the December FCA newsletter. Noted that the due date to be paid is January 31.
Communications – Tricia Macdonald reported for R. Macdonald in his absence. Ranald working on a guest speaker for the AGM. To advise.
Planning Control - N. Wale. Advised signs advertising land for sale at caravan park are erected in village centre. No application for permit has yet been lodged with MPS nor a permit to erect signs. Noted that considerable clearing work has commenced. Some discussion followed as to the lot sizes in relation to parameters laid down in DDO2. NW to follow up on this once the actual development application has been lodged with Council and the final lot sizes are known. The FCA will then consider its position.
Parks - Eric Davey reported he and PH had finally met with Jim Fogarty in the park and had discussed ways and means to prepare a design for the park and taking into account the way such design would flow over to the other parks, i..e. The community hall park and the mid-town park. It was apparent that engaging a designer such as JF will be expensive with no assurance Council will engage the designer without going to the open tender process. Talks with JF also emphasised the need to intergrate other initiatives such as monuments and signage into the overall design. ED and PH recommend we find a designer to draw up a total concept in sketch format to enable everyone to focus on the same visual presentation and be able to make more considered comment. Bruce Allen may be a possibility as he is currently preparing a concept plan for the immediate pier foreshore area.
ED reported he had been approached by K Hando of the Lions Club re a recent work shop session held by the Bendigo Bank whereby the bank is looking for suitable community projects to support. Queried why the FCA had not been present. We knew nothing about it so PH is to follow up with the bank and ensure the FCA is now included.
Sustainability - P. Monie . Reported we now have 3 case histories on the web site.
Monuments & Sculptures – refer to comments under Parks.
Signage and Displays. PH reported he and WC had met with John Varkulevicius re engineering of the proposed “walk through” sculpture. JV detailed some specifications that would be required. PH reported he had made some investigations of materials and costs and it appeared they may be prohibitive, possibly in the order of $100,000. Further thought needed.
Events. - The annual dinner booked out.
Red Hill Ward Consultative Group - C. Matheson. CM reported second meeting had been held and tabled the minutes of that meeting. Several actions are planned the first being to arrange a meeting with MPS re DDO2 and “loopholes” that may allow multi-unit buildings to be built in residential areas of coastal villages. CM encouraged people to attend the next meeting of this group at the Shoreham Hall on December 7th at 5pm.
General Business.
Cliff Top vegetation – MPS have still to attend to the vegetation on the cliff top and the cable walk. PH will take up with Cr. Martin
Electricity Buy Back – PH reported tenders had been received from 3 retailers and Neighbourhood Energy had been selected by the combined community group. A public information day will be held at the Flinders Community Hall on Saturday December 10th from noon to 3pm.
Wood Street footpath. PH reported on behalf of DJ that a 900m path extending from Cook st., back to Young St., will cost $135,000 and is number 57 on the waiting list at the Shire. PH noted that this equated to $150 per linear metre of path of which the material cost is only approx. $9 per metre, the balance being taken up by labour and overheads.
Ambulance Paramedic Station – PH and Peter Renkin from Shoreham continue to pursue this project. Expect it to be a long drawn out process.
Other Business.
PH advised the December newsletter will also call for nominations of office bearers for 2012, namely President, Deputy President, Secretary and Treasurer.
Mark Holland commented on the 60kmh speed zone in Cook Street and advocated it should be reduced to 40kmh and enquired as to what was the policy of the FCA on this. It was noted traffic safety and speed reduction has been the subject of several discussions and submissions to Council and an outcome can be expected in the near future.
The meeting closed at 9.35 p.m.
There will be no meeting in December. The next meeting will be the AGM on January 21st, 2012.
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Minutes of FCA monthly Meeting October 19th 2011
Present: Peter Hall, Graham Lewis, Pam Commons, Christine Matheson, Tim Thorn, Jo Monie, Peter Monie, David Jarman, Warwick Cruise, John Montgomery, John Iles, Ric Davey, Neville Wale, Ranald Macdonald, John Plant, Anne O'Callaghan.
Apologies, Cr. Frank Martin, Mark Holland, Tricia Macdonald,
Confirmation of Previous Minutes. Moved P. Monie, seconded R. Macdonald.
Correspondence In - Nil
Out - Nil
Matters Arising from previous Minutes.
Refer to committee reports
Committee Reports.
Membership - G. Lewis. Subscription renewal notices should be sent out end December . Approval required at November meeting.
Communications - R. Macdonald. Newsletter to be sent out before end of year (Note: should include nominations for office bearers to be voted on at AGM in January). Suggested Matthew Guy be invited to AGM as guest speaker. Agreed. R Macd to follow up.
Planning Control. N. Wale. Advised signs advertising land for sale at caravan park are erected in village centre. No application for permit has yet been lodged with MPS nor a permit to erect signs.
NW tabled a draft for an objection to the application for the Balin corner site citing a number of concerns v.a.v. The Flinders Village Design guidelines. Agreed the FCA would lodge an objection. PH to attend to this. Moved; G Lewis. Seconded; A O'Callaghan
Parks. Eric Davey presented ideas for a shelter shed with bbq's incorporated and a brick endless pathway as a park feature. Much discussion followed and it was agreed a brief should be prepared for the design consultants (Jim Fogarty and Ben Davey). ED thought it may be possible to have their design concepts for the November meeting to provide a focus for comment. It was also thought a survey may be necessary to justify recommendations to MPS; this to be further discussed.
The annual dinner is to be a fund raiser event so discussion followed as to the subject for the funds. It was agreed the proposal for the signage and the Norman St., sculpture as prepared by Neil Williams and Warwick Cruise should be supported as the first project we can get going.
Sustainability - P. Monie . Reported 2 more case histories can now be read on the web site.
Monuments & Sculptures - T. Macdonald absent. J Monie on behalf of T Macd reported that in conjunction with the Historical society work is continuing to bring together material and information to be included on the signage.
Signage and Displays. W. Cruise. Need to cost up proposed signage and sculptures. Requires some engineering specs. PH to organise a meeting with John Varkulevicius.
Events. - P. Commons. The annual dinner booked out. Anyone with access to suitable prizes for auction asked to contact Pam. Will also place funds collection tins in the general store.
Red Hill Ward Consultative Group. C. Matheson. CM reported second meeting had been held. Name changed from “Council” as our Councillor had concerns of possible misinterpretation of groups role. CM tabled copy of last meeting's minutes detailing role of group and first issues to address. Next meeting is to be at the Shoreham hall on the second Wednesday of November at 5pm. Interested parties are welcome to attend.
Treasurer's Report and Project Finance. - John Plant reported current balance is $13,063. All expenses for the VCAT case have been paid.
General Business.
Cliff Top vegetation – PH and Gladys Aarons have had an on-site meeting with MPS representatives who have promised to attend to the vegetation on the cliff top and the cable walk.
Electricity Buy Back – PH reported over 2500 people have now registered interest and on the back of this tenders are now being called. Questions as to how this affects solar power generators etc., will presumably be answered in due course.
Cipriani VCAT hearing - VCAT ruled in support of the amended plans. Case turned on clauses 14 and 24 of the report. Concern of the apparent loophole in DDO2 whereby there is no density restrictions of dwellings in a retirement village. This has serious implications for all the coastal villages of Westernport. Issue to be referred to the newly formed Red Hill Ward Consultative Group for combined action.
Ambulance Paramedic Station – PH reported on frustration that Ambulance Victoria refuse to release statistic's to help bolster our case. PH and Peter Renkin from SCA to contact Martin Dixon on the issue.
Village Study Design. PH advised advice from MPS Traffic manager to Cr. Frank Martin is that no funds are available for any works to be carried out in village centre. MPS may do a traffic count over the summer period. PH will pursue further with FM with view to erecting temporary signs to alert traffic to pedestrians crossing the main road in the village centre.
Funding concpet plans. PH advised of meeting held with MPS reps at pier foreshore precinct and of concern at some of the ill-considered thoughts bandied about on so-called improvements. Reported he had secured MPS agreement we could submit FCA thoughts and ideas for the area. PH requested we engage Bruce Allen to draw up some concept sketches at a cost of $3000+GST. Meeting recommended reps from Historical Society and Moorings Association be included. Moved PH that funds be allocated. Seconded P Monie. Carried.
Wood St., footpath. D Jarman. Reported he has secured a case reference number from the Shire
Other Business.
Nil
The meeting closed at 9.40 p.m.
The next meeting to be held Wednesday 16th November at 7.30 p.m. in Flinders pre-school.
FLINDERS COMMUNITY ASSOCIATION
Reg No. A0037885B
Minutes of General Meeting September 24th 2011
Present: Peter Hall, Chairman and approx. 80 members
Apologies, Cr. Frank Martin, John and Mary Iles, Graham and Brenda Lewis
Confirmation of Previous Minutes. Moved P. Hall, seconded G. Aarons.
Correspondence In - Nil
Out - Acknowledgement of gift of $12,500 from Flinders Lions Club towards a village project.
Matters Arising from previous Minutes.
Letter from MPS to Mr. G. Wisely re improper closure of top of King Street. Copy of letter not yet received by FCA
M. Holland reported on e-mail re 20% increase in rates for vacant land. Cr. Martin had reported on Council resolution to this effect.
Tim Thorne response to request for hard rubbish collection. Advised coupons are sent with rate notices for one pick up.
Committee Reports.
Membership - G. Lewis absent, no report.
Communications - R. Macdonald. Paid tribute to huge contribution made by N. Wale and P Hall.
Members were reminded of the vast amount of information available on the web site. 4 newsletters published annually and e mailed to members, those who have provided e mail addresses save FCA considerable amount of money. Newsletter also available in the store.
Recent Newsleter pointed out what FCA stands for, as well as keeping people up to date on community events.
Planning Control. N. Wale- Advised Panel hearing had resolved that land on southern side of Dodds Creek at end of Spindrift Av., will remain within Rescode 1. The weeds on the steep bank to Dodds Creek kept under control by the Friends of Flinders Coastline. The DDO3 vegetation overlay does not appear to be adequate.
GreenWedge. Pressure needed to protect hinterland, especially as the new by-pass will create additional access. Constant review is needed to protect coastal villages.
Parks. Eric Davey presented rough suggestions for the park, including two bbq plates, tables and benches. Area close to cnr. Cook and Norman Streets set aside for display of items of interest, an open play space between playground and Bass St, and area west of old shelter shed to provide a sculpture park. The wooden shed could be altered . Budget, of course, crucial to design. Further design concepts to be explored.
Sustainability - P. Monie - The web site interested in offering more information on existing sustainability projects, however simple.
Monuments & Sculptures - T. Macdonald. 28 different signs rounds the village documented. Norfolk Is. Pines now on National Trust Register and signage for these a priority. Warwick Cruise, and artist Neil Williams have provided rough design for information area and links to individual signs.
Events. - P. Commons. The annual dinner booked out. Anyone with access to suitable prizes for auction asked to contact Pam.
Treasurer's Report and Project Finance. - John Plant thanked those who had so generously contributed to fund the legal costs of the recent Cipriani VCAT hearing. S.E. Water promised contribution of $15,000 to community facilities to be pursued. FCA's financial year ends Oct. 31. Expenses were listed and current balance is $15,960.
General Business.
Cliff Top vegetation - Greg Powell of the MPS to be chased up.
Electricity Buy Back - enough interest to seek tenders. Members will be able to register interest on the FCA web site; P.Hall to provide details. Savings of 10 - 15% possible.
Cipriani VCAT hearing - No result yet.
Ambulance Paramedic Station - support being sought from local G.P.s, chemist, and resident paramedics at Red Hill.
Village Study Design. - Frank Martin to be contacted re concern over pedestrian safety with the advent of the summer crowds and previous discussions with the Shire Traffic Engineer. FCA may need to take own action on warning signs.
Proposed Red Hill Ward Council - Preliminary meeting held with all community groups within the ward. The group will meet again on Oct. 9th to resolve aims and objectives.
Other Business.
Mr. J. Khougaz of Kae-one Property Group gave special presentation of proposed development of caravan park site and Balin corner site. Meeting seemed supportive of both proposals.
The meeting closed at 5.45 p.m.
The next meeting to be held Wednesday 19th October at 7.30 p.m. in Flinders pre-school.
FLINDERS COMMUNITY ASSOCIATION
REG.NO. A0037885B
Minutes of Meeting August 17th 2011. Preschool - 7.30pm
Present.Peter Hall, Ranald Macdonald, Jamie Stuart, David Jarman, Anne O'Callaghan, Mark Holland, Neville Wale, Graham Lewis, John Montgomery, Pam Commons, Christine Matheson,Tim Thorne,John Plant.
Apologies. Tricia Macdonald, Peter Monie, Jane Varkulevicius, Rick Davey, Gladys Aarons.
Acknowledgment to Peter Chew.
The Committee registered its fond memories of Peter Chew's outstanding contribution to the Association, his intellectual inputs and dry wit.
Confirmation of Minutes. There were two omissions from last months minutes. 1. Peter Chew to ask Darcy Smith if he will act as auditor for the accounts of the Association. 2. letter received from Allan Cowley, Manager Strategic Planning at MPS confirming approval for the FCA to submit its own ideas/plans for the revamp of the town parks. Noted. Minutes then approved, moved Pam Commons, seconded John Plant.
Correspondence – IN Lions Club President's Report, donation of $12,500 to Flinders Park Concept subject to discussion of plans with Lions Club.
Alan Cowley of MPS in reply to our letter enquiring of Council policy to future re sub-division infill of residentail allotments in the township. Content advice is a review is to be undertaken.
Copy of letter sent by Mr.George Wisely to MPS CEO re improper closure end King Street which is a Govt. Road.
OUT - nil.
Committee Reports.
Membership - G. Lewis. Now 180 financial members. VCAT appeal has increased response. Tribute paid to Graham's work in managing broadcast emails to members.
Communications - R. Macdonald. Web site gaining use, Golf Club now has link.
Planning Control. N. Wale. Watching brief neede on the 2 allotment sub-division planned for Bass Lodge . Garden has no heritage value, size of sub division of concern. Brief explanation given of developers plans for caravan park and the Ballin town site both of which seem acceptable in principle. Agreed when allowable a community open day should be held for viewing and discussion.
Parks. Rick Davey absent. Important to ensure pre school included in design concepts. Jamie Stuart to inform the pre-school committee.
Sustainability projects - Peter Monie. Attention drawn to meeting in Shoreham Aug 20th re bulk electricity purchasing scheme.
Monuments & Sculptures - T. Macdonald. Tricia has taken many photographs on her travels and will report after a committee meeting. Memorial Norfolk Pines in Norman St., are registered with National Trust.
Events - Pam Commons. Dinner booked out, seating being co-ordinated. There is a waiting list.
Project Finance and Treasurer's Report - J. Plant. The Fighting Fund had reached $8,800, with very strong community support expressed along with donations. $250 had been received in subscriptions and $23 in interest.
Moved by John Plant that Neil Hallam's name be removed from Bendigo Bank signatures and replaced with Peter Hall. Moved Neville Wale, Seconded G. Lewis.
General Business.
Cliff top vegetation - Greg Powell to be contacted again.
Proposed paramedic ambulance station - PCH still finalising case to put to Martin Dixon. Delayed by Cipriani VCAT case.
VCAT Hearing - The Cipriani hearing set down for August 22 - 24. Nicola Collingwood had to drop out and we have now engaged Joanne Lardner, due to visit Flinders 19th August for consultation. John Glossop Planning also engaged. They have VCAT's respect. DDO 2 states 2 residences per 1300 sq. m. but VCAT can over rule, if so, result disaster. Frank Martin of MPS fully supports FCA . MPS will support refusal of a permit.
Village Study Design - P. Hall. Still awaiting traffic design details. Work on park design will commence on Ric Davey's return.
Proposed Red Hill Ward Council. P. Hall reported concept is receiving strong support from other Ward community groups. FCA requires volunteer to replace Peter Chew . Mark Holland offered his services. Move to accept from David Jarman, seconded by Neville Wale. Christine Matheson and Mark Holland to report back after group's first meeting.
Discussion followed referencing need that CM and MH as representatives of the FCA must only represent the views of the FCA at ward meetings and report back to the FCA on proposals worked up by the ward meeting and seek support/approval of the FCA before voting on such matters. Moved; Ranald Macdonald. Seconded; Peter Hall. Carried.
Other Business.
Mark Holland reported on e mail received on MPS proposal to impose a 20% surcharge on rates for vacant and residential land . He will check on accuracy of report.
Discussion on current zoning and green wedge areas diverse use. FCA will raise with MPS
N. Wale mentioned new committee formed by State Government, Victoria Planning System Ministerial Advisory Committee. Submissions can be made but deadline is end August. N Wale to check if MPS is aware of this and what, if anything, they are preparing.
T. Thorne raised question of hard rubbish collection and Wood St. footpath Suggested he write to MPS direct.
Meeting Closed at 9.15 pm
Next Meeting
Saturday 24th September at 4 p.m. in Flinders Community Hall..
FLINDERS COMMUNITY ASSOCIATION
REG.NO.A0037885B
Minutes of Meeting July 20th 2011
Present. Peter Hall (chairman) John Plant, Ric Davey, Graham Lewis, Mark Holland, Neville Wale, Peter Chew, David Jarman, Christine Matheson, John Montgomery, Tim Thorn, Pam Commons, John Iles.
Apologies. Tricia Macdonald, Ranald Macdonald, Jane Varkulevicius, Anne O'Callaghan, Peter Monie
Confirmation of Minutes. Minutes of previous meeting adopted, Moved N. Wale, seconded G. Lewis.
Correspondence IN nil
OUT
Letter to ceo, MPS re concerns of sub-division residential infill in Flinders and other coastal villages and asking for a Council policy briefing.
Letter to Allan Cowley, Manager, Startegic Planning of MPS re permission for FCA to proceed with design recommendations for town parks.
Letter to Bendigo Bank advising of change of Treasurer to John Plant.
Matters arising from previous Minutes nil.
Committee Reports.
Membership - G. Lewis. 40 renewals received this month. Now approx. 180 paid up members but still some 60 short of this time last year.
Communications R. Macdonald absent. No report this month.
Planning Controls. NW and PCH attended Panel meeting at MPS re 126 part 2 regarding Spindrift Av. access to beach. Land zoned open space. FCA submission tabled. We await Panel's decision.
Parks. Ric Davey requested some guidelines on possible capital expenditure on town parks so as to give designers an approx. target to work to. From the MPS Council meeting of November 2010 approving in principle an overall expenditure of approx. $2.5M for streetscape and related works in Flinders over a future period of some 10 years, it was suggested a figure of $400K for the parks may be reasonable. It was emphasised this was a guide only and was not necessarily either an upper or lower limit.
Sustainability projects . P. Chew reported there were no new developments on this front.
Monuments & Sculptures. T. Macdonald away overseas and hopefully gathering ideas particularly in relation to our first project, the Norman St., WW2 memorial.
Events. P. Commons. Annual dinner booked out. To be a fund raiser. Need an auctioneer. Memo to go out to members advising booked out but to let us know if still interested in the case of cancellations. GL and PC to organise.
Mark Holland proposed we need to define how much money is to be raised and for what purpose. Suggested the Norman St., WW2 memorial be the project. If so estimate of cost could be available when T. Macdonald returns.
Project Finance. John Plant recommended the FCA should apply for membership of Our Community.com.au. Moved PCH. Seconded J. Montgomery. Carried. JP reported there is some confusion re the $15K promised by SE Water in that Gordon Burr (of SEW) now is unsure who is responsible for that money. JP suspects GB may no longer be with SEW. PCH to follow up with GB.
Treasurers report. Cash Balance of $12,466.
General Business. Cliff top vegetation, some clearing had been done. PH to pursue Greg Powell at Shire.
Cargo Hut – no news.
Paramedic ambulance station. PH and Peter Renken from Shoreham Community Assoc. have met with Martin Dixon who promises action and will first meet with David Davis, Minister for Health. PH and PR are to compile a report of the need for such station. PCH to also gather views and support of our local Doctors.
VCAT Hearing re Cipriani – amended plans received. Considerable alterations made. Units reduced to 33. More scope for improved landscaping. Still a question re conformity with neighbour character. Discussed need for legal aid; Chris Wren has suggested a junior who is very good but will cost some $20K. Ian Marsden believes good technical argument is better and advocates using 2 expert witnesses; an architect/urban designer and a town planner. (Jim Holdsworth and John Glossop) Each may cost $5K. Meeting agreed to this in principle but first wants to know MPS position. John Montgomery to also talk to Michael and Maxine Wright re other views and especially the amenities and quality of the complex. We will then call an extraordinary meeting together with as many affected local residents as possible.
Anzac Day. Proposed the FCA should contribute a wreath to the memorial at the annual Anzac Day service. PCH to contact Joe Campbell of the RSL.
PCH raised the subject of a proposed Red Hill Ward council (“RHWC”) made up of 2 reps of each community group within the Ward. This has come about from various conversations with other community groups and with Councillor Frank Martin. Idea is to give validity and strength to matters affecting the Ward and bolster the authority of our Councillor in representing us at MPS Council meetings. The RHWC would meet once every 2 months and would be an open forum meeting such that any member of the public may observe and submit prepared questions. The first meeting would be of an exploratory nature to determine and agree the potential merits, nature of issues, operation and structure.
Meeting discussed and agreed concept should be progressed. Two people to represent the FCA were nominated and elected. PCH moved for Christine Matheson, seconded by M. Holland. Peter Chew was nominated by Graham Lewis and seconded by J. Iles. Both nominations carried.
PCH to further contact the other RHW community groups and organise for the first exploratory meeting.
The meeting closed at 9.30 p.m.
Next Meeting August 17th at 7.30 p.m. at pre-school.
FLINDERS COMMUNITY ASSOCIATION
Minutes of Meeting June 15th 2011
Present. Peter Hall (chairman) Peter Loll, Peter Monie, John Plant, Ric Davey, Graham Lewis, Mark Holland, Neville Wale, Peter Chew, Anne O'Callaghan, Ranald Macdonald.
Apologies. David Jarman, Pam Commons, Tricia Macdonald, Jane Varkulevicius.
Confirmation of Minutes. Minutes of previous meeting adopted, Moved N. Wale, seconded G. Lewis.
Correspondence IN Amendment 126 Part 2
OUT nil
Matters arising from previous Minutes nil.
Committee Reports.
Membership - G. Lewis. 140 paid members. Suggested letter to unpaid members, please remit. However agreed that to avoid further confusion next subscription due letter would be sent out in December for payment by the AGM.
Suggestion paid members have preference for Annual Dinner, and unpaid, plus guests pay more. Rmacd and PC to resolve.
N. Wale suggested a letter with membership form stating aims of FCA be available for new residents. Rmacd offered to prepare a draft.
A special e mail address has been set up with Hotmail listing all members - a total of 300. 80 members without e mail to be sent letter. GL to advise who will also access this (and how) in his absence.
Communications R. Macdonald - web page continues to gain more 'hits'. Golf Club to be offered a special offer 4 times a year for their events on our home page at $200.
Planning Controls. NW to attend meeting re 126 part 2 regarding Spindrift Av. access to beach. Land zoned open space.
M.H raised question of strategy on block size, especially in view of caravan park subdivision setting precedent, in future density of housing in the village. Perhaps Council should be approached and a minimum limit of 650 sq m. be firmly established. NW to contact MPS on an update of this issue.
Parks. Ric Davey - nothing to report at present. Awaiting green light to proceeed.
Sustainability projects . P. Monie. 3/4 case studies possible . Nothing further from electricity companies re bulk buys. T. Stafford following up.
Monuments & Sculptures. T. Macdonald. nothing to report. To follow up on arborists report re condition of Norfolk pines.
Events. P. Commons. Date for dinner confirmed, Golf Club to be asked re price.
Project Finance. John Plant. Applied for grant from Easy Grants, fee $55. K. Hando had advised Lions will contribute in due course . Volunteers would be needed to help with parking at Red Hill Market in return. PH to supply contact details for Gordon Burr at SE Water re their gift of $15,000.
Treasurers report. Balance of $11,096.56.
General Business. Cliff top vegetation, some clearing had been done, cable walk over grown, seems direct action best measure. PH to pursue Greg Powell at Shire.
Cargo Hut -Yacht Club interested in secure storage for rescue boat.
Paramedic ambulance station. Frank Martin has approached Martin Dixon. PH and Peter Renken from Shoreham Community Assoc. also meeting with Dixon on July 1.
VCAT Hearing re Cipriani - Cipriani legal team advised no consideration to mediation. Hearing set down for Aug.22, 23, 24. VCAT had made it clear to Cipriani that any amended plans must be submitted 30 days in advance.
Need to have legal advice 'ready' Michael Wright, Chris Wren and Jim Holdsworth to be approached for advice . PH contact C Wren, NW to Holdsworth.
Also suggested that Christine Matherson be contacted. P.M offered to do this.
Council rates. Concern over rate of increases for last 2 years. Twice that of the CPI. PH to discuss with Frank Martin.
The meeting closed at 9.30 p.m.
Next Meeting July 20th at 7.30 p.m. at pre-school.
FLINDERS COMMUNITY ASSOCIATION
Minutes of General Meeting May 21st 2011
Present - Neville Wale , Chairman and 49 Members
Neville Wale acknowledged the Bunnerong and Wurrungery peoples as traditional owners of the land, and welcomed members.
Apologies Peter Hall Jane Varkulevicius, Bev & Bill Derbyshire, John & Gaye Garland, Heather & John Plant, David Jarman, Mary Sealey, Warwick & Wilma Unsworth, Bronwyn & Malcolm Stewart, Meg McMillan, Geoff O'Callaghan, Chris Jaeger, Jo Monie, Lee Thorn.
Confirmation of previous Minutes. These circulated by e mail, moved G. Lewis, seconded G. Aarons.
Correspondence In Summary of Submissions to Flinders Design proposals from MPS
Out Notification to VCAT, MPS and Rob Rodgers re 163-165 Wood Street. pending appeal.
Matters arising from previous Minutes
Parking cliff top end of King Street.
Perimeter barriers have been moved to make room for more cars.
Parking on Ocean Beach re-shaped to prevent 'hoon' damage.
Treasurers report.
Wayne McDonald reported cash balance of $11,654.
Moved acceptance Wayne McDonald, seconded Peter Monie. Carried.
Committee Reports.
Membership - G. Lewis Our finances depend on membership, 380 on membership list but not all financial. Payment urged and a reminder to be sent for 2012.
Communications. - Ranald Macdonald. Members urged to consult web site, gave news of events, as well as 'rumours'. Use of e mail to contact members saved a considerable amount of money. 4 Newletters to be sent annually by e- mail and put in the General Store Preprinted colour letterhead was shown, text to be in black and white, again saving funds.
Planning - Neville Wale. Report on submissions to recent design recommendations just received. Slow progree has held up FCA aim to start work on various projects. VicRoads finds proposed dual carriageway for Cook Street unacceptable, and likely to exacerbate pedestrian safety.
On May 12 Peter Hall and I met with MPS manager of traffic management discussing various issues in the village,.
VCAT Appeal Pending - 163-165 Wood Street. Hearing for another attempt at some 42 units and 80 car spaces. VCAT directions hearing scheduled in June, and hearing on 22nd August. FCA has indicated it wishes to be a party in defence of Flinders village amenity.
Amendment C126 Part 2 referred to a Panel.
This amendment affects land at southern end of Spindrift Av. shown in PS as open space but occupied for last 30 years by dwelling. Easement of Way along north boundaryoffers assess to the beach for a select few. The lot is bisected by Dodds Creek with the only access being from Cove Lane. FCA submitted that a DDO is needed to limit development to existing house site.
Area at back of motel on Cook Street proposed to be rezoned Residential 1.
Caravan Park - Surveyors have pegged out 26 allotments but application to Council has yet to be made. Lots range from 650 to 850m2 Smaller blocks may now permitted as sewerage now available.
Parks - Eric Davey - nothing to report pending Council decisions.
Sustainability - P. Monie. Electricity company not keen on the bulk purchase scheme, take up in Somers not as great as hoped. Tony Stafford has had discussions with “Neighbourhood Energy” which originally promoted the scheme.
Monuments & Sculptures - Tricia Macdonald. All existing signage had been identified and photographed . Some co-ordination desired. Working with the Historical Society on plaques for the memorial avenue of Norfolk Is. pines in Norman Street. National Trust interested and may contribute money.
Signage & Displays -Warwick Cruise items covered by Trish Macdonald.
Events - Pam Commons: Annual Dinner at the Golf Club booked for January following the AGM. This will be a fund raiser.
Project Finance - no report
General Business
Clifftop vegetation & cable station stairs.
Efforts have been made to clear excess growth along the walk way and fence line. Problem is to determine the public body responsible for its maintenance.
Cargo hut status.
Jeff Sutherland and Anthony Osbourne reported that the Shed now undergoing restoration. Discussion as to internal displays in conjunction with Historical society. Discussions about use of 'square building' by Yacht Club and Pilots Association. Meeting in Hall on June 3 at 2p.m. with Shire assist a ddecision on future use.
Proposed Paramedic ambulance station - Peter Hall has meeting with Martin Dixon on July 1 to explore issues and remind Ted Baillieu of promise made to establish an ambulance station in Flinders should he win next election. Red Hill and Main Ridge residents in full support.
Key Note Speaker
Peter Chew concluded meeting with interesting report on a seminar he recently attended on The Future Environment of Western Port.
Comments by Cr Frank Martin
Cr Martin addressed the meeting and noted the various matters raised by the members. He undertook to follow up with relevant Council staff
Close
The meeting concluded at 5 15 .p.m.
Next Meeting of the Committee: June 15th at 7.30 p.m at the Flinders Preschool. All members welcome.
FLINDERS COMMUNITY ASSOCIATION
REG. NO. A0037885B
Minutes of Meeting April 20th 2011 at 7.30 p.m.
Present: Peter Hall (Chairman), Graham Lewis, Anne O'Callaghan, Pam Commons, Ranald Macdonald, Tricia Macdonald, Peter Monie, Peter Chew, John Plant, Neville Wale, Rick Davey, Mark Holland, Gladys Aarons, Jane Varkulevicius, Christine Matherson.
Apologies: Tim Thorn, David Jarman.
Confirmation of Minutes: Minutes of previous meeting adopted, moved Peter Hall, seconded Peter Chew:
Correspondence - Out - note to John Ault-Connell at MPS re cargo shed.
In - nil.
Matters Arising from previous minutes
Parking on back beach - Contact with Parks in Rosebud, centre grass area at the end of King Street to be reduced to allow space for approx. 14 more cars. Telegraph pole and tree will remain as will the Parks sign. Alteration at back beach parking is to prevent 'doughnuts' by hoons.
Naval guns - have been realigned.
Sub-Committee Reports:
Membership - G. Lewis, e-mail reminder, invoice - many renewals have come in, hopefully more, chase end June. Business members not renewed getting free coverage on web site. Letter to be sent to business members; R.Mcd to draft letter.
Communications - R. Macdonald, Discussion and resolution to spend $710 on letterhead. Moved PC, seconded JV. Newsletter needed mid May, issues for General Meeting 21st May.
PM said web site needed some professional help, Ed. Wright to be asked for quote.
Planning Controls - N. Wale. Residential development Cook St. poses no problems.
P. Avery of Peninsula Speaks contacted FCA, re State Govt. Planning policy for MPS. Wants FCA to join with other groups to draw up a “wish list” for the Peninsula and meet directly with the Minister. FCA advised him there is already a planning scheme for the